Usage

Everything lives under Products > EUDR references (administrators and, on Multi-Vendor, vendors) and in the EUDR tab of each product.

Products (the missing-reference report)

The first tab lists every product that is relevant or may be relevant, with commodity, HS code, how it was marked (product setting, HS code or category rule), the number of current and stored references and its state:

• Reference on file: at least one current reference.
• Supplier record on file: no reference number, but a current supplier record (your supplier is not an operator, so it passes no reference number on).
• In scope from 30 Dec 2027: the HS code is in Annex I only from 30 December 2027 (entries added by Delegated Regulation (EU) 2026/2102). Nothing is flagged as missing before that date.
• Missing reference: relevant, but no current reference or supplier record. New orders of the product get a “missing” row.
• Check HS code: the code matches an Annex I heading of which only some subheadings are listed. Enter the full code or set the relevance by hand.

The cards at the top count relevant products, products with and without a reference, products to check, and orders of the last 30 days with references or with a missing reference. Filter by state or commodity, search by name or code, and export the list as CSV.

Product tab “EUDR”

• EUDR-relevant: Automatic (HS code or category rule), Yes or No.
• HS / CN code: 4 to 10 digits, spaces and dots allowed. The add-on shows the matching Annex I entry. “ex” means the entry covers the product only in so far as it is made of the commodity; entries added by Delegated Regulation (EU) 2026/2102 show “from 2027-12-30”.
• Commodity: taken from the HS code or the category rule unless you choose one.
• Reference numbers: the stored references with a Current checkbox, and Add a reference (type, reference number, verification number, batch / lot, date received, supplier name, address, e-mail, website, note). The new reference is saved with the product.

Types:

• Due diligence statement: the reference number and verification number of a statement submitted in the EUDR Information System.
• Simplified declaration identifier: the identifier of a micro or small primary operator’s one-off simplified declaration (no verification number).
• Supplier record only: the supplier’s name, postal address, e-mail and website, without a reference number. Use it when you buy from a trader or downstream operator (Article 5(3)(a): the reference number is kept only when the supplier is an operator).

Current references are copied to new orders of the product. Several can be current at once (for example two batches in stock). Untick the old batch when it is sold out; the order records keep what applied.

References

All stored references with product, batch, supplier and state. Edit opens the reference in a pop-up (with Delete). Orders keep their own copy of the number, batch and supplier data, so editing or deleting a reference never changes orders that already carry it. Deleting a product keeps its references (archived) as records.

Orders

When an order is placed, each line of a relevant product receives the current references of the product. On the admin order page each such line shows “EUDR: …” with an Edit link. The pop-up lists the product’s references and an Other reference field: tick the ones that apply to this order (for example the batch you shipped) or type one. The invoice and the packing slip print the saved values.

Orders placed before the add-on was installed, or while it was switched off, have no records.

Orders & B2B export

Tab Orders & B2B export lists the order lines with references for a period (the last 30 days by default), optionally only lines without a reference. Export B2B CSV downloads all lines of the period:

order_id, order_date, order_status, buyer_company, buyer_name, buyer_email, billing_address, shipping_address, product_code, product, quantity, hs_code, commodity, reference_type, reference_number, verification_number, batch, supplier_name, supplier_address, supplier_email, supplier_web

The file combines what Article 5(3) of the Regulation asks downstream operators and traders to keep: who supplied the product (with the reference number where the supplier is an operator) and which businesses you supplied. Keep the exports with your records for at least five years.

Import / export

The product CSV has one row per reference (plus one row per relevant product without a reference). Columns: product_code (required), product_name (export only), relevance (auto, yes, no), commodity (cattle, cocoa, coffee, oil_palm, rubber, soya, wood), hs_code, reference_number, verification_number, kind (dds, decl), batch, supplier_name, supplier_address, supplier_email, supplier_web, received_on (YYYY-MM-DD), current (Y, N; default Y), note.

• Comma or semicolon, UTF-8, header row required.
• A row with reference_number adds a reference, or updates the one with the same product, number and batch.
• A row without reference_number only updates the product settings; empty cells keep the current values.
• Rows with errors are skipped and listed after the import. Vendors can import only their own products.

Annex I HS codes

A read-only list of the relevant products of Annex I, grouped by commodity, with “ex” entries and the entries that apply from 30 December 2027 marked. It reflects Regulation (EU) 2025/2650 (printed products removed) and Delegated Regulation (EU) 2026/2102 (for example cattle hides and leather, conveyor belts and “other articles of vulcanised rubber” removed; soluble coffee, frozen cattle tongues and palm-oil derivatives added from 30 December 2027).

Customer order page

With Show on the customer order page on (and the buyer scope allowing it), the customer’s order details show “EUDR: reference, verif. …, batch” under each relevant product.